Privacy Policy

1. Information We Collect

Kairova collects the following information to provide our service:

• Account information (email, name) via email/password login, Google Sign-In, and Sign in with Apple
• Schedule data (tasks, blocks, preferences)
• Focus session data (start/end time, duration, completion state)
• Focus presence fields for social features (`isFocusing`, `focusEndsAt`, `focusTier`)
• Social safety records (reports, block relationships, moderation outcomes)
• Usage data (completed tasks, progress)
• Optional schedule-quality feedback, including thumbs ratings, selected reasons, and any note you choose to submit
• Vacation weather planning inputs (destination names, trip dates, and rounded itinerary coordinates when you request destination forecasts)
• Life Studio content (pages, properties, attachments, Dream interview answers, milestones, revisions, imports, and shared-space membership or consent state)
• Optional Ask My Life questions, generated answers, citations, and reviewable action proposals

2. How We Use Your Data

We use your data to:

• Generate personalized schedules
• Track your progress and achievements
• Sync data across your devices
• Show focus presence to friends and support co-focus interactions
• Enforce social safety actions such as report/block/unfriend
• Improve our services
• Personalize future schedules using structured schedule-quality feedback
• Show destination weather previews and weather-aware vacation guidance
• Organize, sync, import, share, and recover Life Studio pages
• Answer optional Ask My Life questions from the Life Studio sources you authorize

3. Data Storage

Your account and structured app data are stored securely using Firebase (Google Cloud Platform). Private Life Studio media may use private Cloudflare R2 object storage. We implement industry-standard security measures including encryption in transit and at rest.

4. Data Sharing

We do not sell your personal data. We may share data with:

• Firebase for authentication and storage
• Google Places API for location and point-of-interest suggestions
• Apple Weather via WeatherKit when destination weather forecasts are available. Vacation weather uses server-side destination and date context and does not require device GPS permission.
• Friends you approve, limited to social presence and activity context needed for features
• Cloudflare R2 for private Life Studio attachment and import-object storage

5. Google API Limited Use

If you connect Google Calendar, Kairova uses information received from Google APIs only to import calendar events into your planner, display them in Calendar Overlay, treat them as protected commitments during deterministic conflict handling, and, for Ultra write sync, create or update Kairova schedule blocks you explicitly push to a dedicated Kairova calendar.

Kairova does not sell Google user data, use it for advertising, use it to train AI or machine-learning models, or transfer raw or derived Google Calendar data to OpenRouter or any other AI provider. Kairova's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

6. Third-Party AI Services

Kairova uses third-party AI services to power schedule generation, image scanning, voice chat, and other intelligent features. Before any personal data is sent to these services, the app requests your explicit consent. You can revoke consent at any time in Settings. The following AI providers may process your data:

• Google Gemini (Google LLC) - Image analysis, text processing, voice chat, and selected app intelligence features.
• OpenRouter (OpenRouter, Inc.) - Transport for routed schedule generation and consented Ask My Life requests, including the selected upstream model needed to answer the request.
• ModelsLab - AI avatar image generation for Pro and Ultra subscribers.

Data sent to AI providers includes non-Google profile information, user-entered activities, and content you provide (such as images for Smart Scan, voice queries, text descriptions for AI avatar generation, or the Life Studio sources explicitly authorized for Ask My Life). Google Calendar event data and Google-derived calendar details are excluded. Kairova uses these providers only to deliver app features and does not use your data to train its own AI models. OpenRouter-routed scheduler requests may be forwarded to the selected upstream model provider needed to answer your request.

7. Life Studio and Ask My Life

Life Studio stores the pages and planning context you choose to create. Ask My Life is an optional Ultra feature that uses OpenRouter only after you approve the listed data classes. Ask jobs may retain the question, answer, citations, and processing state for up to 30 days for replay, recovery, and deletion safety.

• Eligible personal Life Pages, planner context, Focus summaries, and Dream progress may be used only after explicit consent
• Vault content, deleted or conflicted pages, public-share pages, and Google Calendar event details or derived busy windows are excluded from Ask My Life
• Shared-space content is included only for the exact selected scope after every required current editor has consented
• Kairova stores bounded semantic-index records and provider vector identifiers to find authorized sources; access is rechecked when retrieving, opening a citation, and applying an action
• Revoking consent, losing Ultra access, deleting content, or deleting your account immediately blocks new use and queues semantic invalidation or deletion

8. Camera and Smart Scan Processing

Smart Scan lets Ultra users analyze fridge, pantry, recipe, and workout inputs with AI. For image-based scans, the selected image is sent securely to our backend and AI provider for processing.

• We do not store raw scan images in your notes or profile data
• We store only extracted results and summaries you keep in Notes
• You can delete those saved notes at any time from the app

9. Schedule Feedback and Personalization

Your feedback helps improve future schedules. Schedule-quality feedback is linked to your account and may be used to personalize future schedules and review product quality.

• Feedback is stored with your account and week scope so future schedules can learn from similar weeks
• Selected reasons may influence future schedule pacing, timing, and buffer behavior for you
• Optional notes may be reviewed by Kairova admins for quality review.
• In this version, freeform feedback notes are not used to train third-party AI models.

10. Your Rights

You have the right to:

• Access your personal data
• Request deletion of your account data
• Request an export of your account data
• Revoke AI consent from Settings at any time

11. Retention and Deletion

We keep data only as long as needed for product operations, legal obligations, and user safety. Retention windows are reviewed periodically and may be shortened as systems evolve.

• Active account profile and planning data: retained while your account is active
• Focus/social presence fields: retained as active state plus operational history
• Reports and moderation records: retained for safety investigations and abuse prevention
• Blocked-user relationships and inbox cleanup artifacts: retained to enforce safety decisions
• Schedule-quality feedback: retained while your account is active or until you reset learning / delete your account
• Ask My Life jobs: retained for up to 30 days; reviewable action proposals expire after 30 minutes
• Semantic vectors made inaccessible after downgrade may be purged after 30 days unless Ultra access is restored first; consent revocation and account deletion queue immediate invalidation or deletion

You can delete your account directly in the app from Settings -> Terminate Identity. If you need an access or export request, contact privacy@kairova.app. When deletion is confirmed, we remove account data, clear your authenticated session, and remove or anonymize remaining records where legally required.

12. Contact Us

For privacy-related inquiries, please contact us at privacy@kairova.app